How to Remove Duplicate Emails in Gmail Account?

  

Jamie Kaler   Contribution

Rollins Duke  Approved By

Published On March 6th, 2025 • 4 min read

Emails can get cluttered in the Gmail inbox, including duplicate messages, making it difficult to find important messages. Whether you are dealing with a few duplicates or thousands of them, removing them is essential for maintaining an organized inbox. In the article, we will explore the manual, if it works properly, or automated method to remove duplicate emails in a Gmail account. Let’s dive in.

Removing emails not only helps you organize them but also ensures that storage space is used efficiently. Learn the best method to get rid of duplicate Gmail emails and effortlessly work on the email management process, save time, and improve the overall email experience.

Manual Methods to Remove Duplicate Emails in Gmail Account

As mentioned in the title, we will be discussing multiple methods in the manual process to delete duplicate Gmail Emails. Check out each method to avail the apt measure.

1. Search for Duplicate with Gmail Search Operators

One of the major functionalities of Gmail is its powerful search operators to help the user find specific emails. To locate the duplicate ones, use the following query in the search tab:

From:emailsid subject: “enter subject”

Enter the email ID and the subject line of the email. This will show all the emails from the particular sender with the same subject mentioned.

2. Select and Delete Duplicate Emails

Once you have located the duplicates, follow these steps:

• Use the checkbox to select each of the duplicate emails,
• Click on the Delete button to remove.

3. Use Gmail’s “Select All” option

To delete all the duplicates at once, use the “Select All” feature:

• Click on the checkbox at the top to select all the located duplicate emails.
• Click on the Delete Icon.

4. Empty the Trash

To permanently delete all the duplicate emails that are moved to the Trash folder.

• Go to the Trash folder.
• Click Email Trash now.

Limitations: The method requires manual input in the search operator, selecting emails and deleting this accordingly. The procedure entirely relies on the search operator, which might not always identify the duplicate emails.

Step 1: Export Emails from Gmail with Google Takeout

• Go to Google Takeout.
• Sign in to your Gmail account.
• Deselect all and scroll down to the Mail.
• Click Next step.
• Choose the exporting setting, such as file type, delivery method, frequency, etc.
• Click Create Export. Soon, Google will prepare the data and notify you once the export is ready to download.

Step 2: Use the Tool to Delete Duplicate Emails in Gmail

• Launch the software after downloading the appropriate version.
• Add the extracted MBOX files to the software interface. Press Next.
• Now select the desired folder using the checkbox. Again, press Next.
• Select the options under the selective duplication settings. Set a location to store data.
• Press the Export button to start the procedure.

Now, reupload the cleaned MBOX files using the MBOX to Gmail Converter to import the files into the Gmail account.

How to Stop Duplicate Emails in Gmail Account?

Are you all wondering why am I getting duplicate emails in Gmail accounts? One of the common causes of this is email forwarding. If the user has set up forwarding from multiple accounts, the same emails are being sent to your inbox more than once. The other issue might be syncing issues between Gmail and another client, such as when you access your emails on multiple devices. This could download the message multiple times.

Conclusion

To efficiently organize and manage the inbox, remove duplicate emails in Gmail. Whether you choose to delete the duplicate manually or with the dedicated software mentioned in the article, the methods outlined in the article will help to achieve a free inbox. Try out the best approach from the write-up and instantly remove all the duplicates from the Google account.